# How Feeds Run

Feeds run when their configured trigger fires (for example form
submission, notification events, payment failure, or subscription
cancellation). If conditions are met, the integration attempts to create
or update a task in Asana.

#### Feed Lifecycle

1.  **Trigger fires** → Matching feeds are evaluated.
2.  **Conditional logic check** → If enabled, only feeds whose
    conditions match will run. All feeds without conditions run every
    time.
3.  **Task creation** → The plugin attempts to create/update the task in
    Asana.
4.  **Entry notes created** → For every successful task (or backup
    task), an entry note is added to the Gravity Forms entry with a
    direct link to the task. Entry notes also log errors and other
    significant events.
5.  **Notifications sent** → You can configure notifications to trigger
    on these events:
    - Task Created
    - Backup Task Created
    - Backup Task Failed
    - Attachment Added to Task

#### Error Handling and Backups

- If a task cannot be created, the system attempts to create a **backup
  task** instead.
- Backup tasks:
  - Are due the same day
  - Are assigned to the connected Asana user
  - Do not appear in a specific project (workspace-only fallback)
  - Contain the original task details for manual recovery. (Detailed
    error text is available in entry notes/logging.)
- If the backup task is created successfully, an entry note with its
  link is added and the *Backup Task Created* notification can fire.
- If even the backup fails, an entry note logs the failure and a *Backup
  Task Failed* notification can fire.

#### Notifications and Merge Tags

- Notifications can include a merge tag that inserts the task link
  directly into the message.
- This is especially useful for backup tasks since they are not tied to
  a project and may otherwise be harder to find.

------------------------------------------------------------------------

In short: feeds run in order, each success or failure is logged in entry
notes, and notifications keep your team informed with links directly to
the created or backup tasks.